Private Lessons Policy: Scheduling, Cancellation, Makeups
Private Lessons Policy
1. Private fencing lessons are provided to students only at the discretion of NJFA and are subject to the availability of the coach and space at NJFA. NJFA reserves the right to discontinue private lessons for any student at any time. NJFA does not typically revoke private training but may exercise this right due to unusual circumstances.
1.1. Private lessons are provided to youth fencers only when they are active members of one of the general classes
1.2. For adult fences private lessons can be taken only when an adult fencer has a current NJFA membership
1.3. The only exception from this rule is when a fencer is injured and temporarily cannot participate in a group class or activities due to medical reasons.
2. Please note that your private lesson slot is reserved specifically for you and NJFA does its best to keep it unchanged throughout the entire season (Aug 1 – July 31 each year). As the club grows it becomes increasingly difficult to schedule and reschedule the lessons and it becomes more important that fencers show up on time, keep their scheduled time slot, and avoid cancellations within reason.
3. All private lessons are managed via online software, and it is the responsibility of the fencer/parent to manage cancellations and makeup lessons per NJFA policy.
4. All private lessons are paid at the beginning of the month based on the actual number of private lessons taken in the previous month. If a fencer or parent forgot to cancel a private lesson in the system, it will be charged in full and no makeup or credit will be given. It is the responsibility of a fencer or parent to cancel private lessons on time to avoid charges for non-taken lessons.
5. Cancellation Policy
5.1. All private lessons must be canceled at least 24 hours in advance.
5.2. Sometimes, it is unavoidable to cancel a lesson on the same day (for example, in case of sudden sickness, family emergency or work-related issue). In that case, NJFA will allow a last-minute cancellation if it is canceled before the lesson’s start time. This type of cancellation is only allowed up to two times per fencing season (August 1 – July 31 each year).
5.3. If the student repeatedly misses or is late to his/her private lesson, NJFA will reconsider providing private lessons to that student.
6.1. Students are expected to arrive at least 10 minutes prior to the start of the private lesson to allow time for warming up and stretching. If the student is late, the lesson will be shortened accordingly. If the student is more than 10 minutes late, the lesson will be canceled and considered an unexcused cancellation. No makeup will be given.
7. Makeup private lesson
7.1. In general, if there are existing free slots in the coach’s schedule (in regular club hours such that the coach does not need to make a special trip to the club for the lesson) then the student can book one of these slots using online scheduling software.